POPI TERMS AND CONDITIONS

AGREEMENT TO PROCESS PERSONAL INFORMATION IN TERMS OF THE PROTECTION OF INFORMATION ACT, 4 OF 2013

 

1. INTRODUCTION

1.1 In terms of POPI, a “Responsible Party” (in this case being REC EQUESTRIAN ACADEMY WP LTD ) has a legal duty to process a “Data Subject’s” Personal Information (in this case being your personal information and related details) in a lawful, legitimate and responsible manner. In order to discharge this duty, REC EQUESTRIAN ACADEMY WP LTD  requires your express and informed co-operation to process your Personal Information.

1.2 In the event of you refusing to give the required co-operation, then REC EQUESTRIAN ACADEMY WP LTD  will have the right in terms of POPI to cancel/terminate your REC EQUESTRIAN ACADEMY WP LTD  account with immediate effect without prior notice. You hereby give REC EQUESTRIAN ACADEMY WP LTD  consent to process your Personal Information under any of the following circumstances:

(a) where such processing and use of your Personal Information is necessary in order to give effect to a contractual relationship as between REC EQUESTRIAN ACADEMY WP LTD  and yourself;

(b) where such processing is required in terms of a law, such as without limiting the generality thereof, the Basic Conditions of Employment Act 75 of 1997(BCEA), the Skills Development Act, 97 of 1998(SDA), Skills Development Levies Act, 9 of 1999 (SDLA) the Employment Equity Act, 55 of 1998 (EEA) Unemployment Insurance Contributions Act, 4 of 2002 (UICA) Unemployment Insurance Act, 6 of 2001 (UIF), Financial Advisory And Intermediary Services Act, 37 of 2002 (FAIS), the Financial Intelligence Centre Act 38 of 2001 (FICA), the National Credit Act, 34 of 2005 (NCA) and/ or the Compensation for Occupational Injuries and Diseases Act, 130 of 1993; or

(c) where such processing is necessary to protect the legitimate interests of REC EQUESTRIAN ACADEMY WP LTD  or yourself.

 

2. PURPOSE FOR THE COLLECTION OF INFORMATION

2.1 The reason why REC EQUESTRIAN ACADEMY WP LTD  requires your Personal Information is to enable you to:
(a) to be sent necessary information pertaining to your enrolment or interest in the academy.
(b) to be notified of academy news, services, results, and offerings using various mediums and platforms, subject always to your right at any time to opt out of such communication.

All Personal Information which you provide to REC EQUESTRIAN ACADEMY WP LTD will only be used for the purposes for which it is collected.

 

3. CONSEQUENCES OF NON COMPLIANCE

3.1 Should you be found to be in contravention or non-compliance of the Protection of Personal Information Act, REC EQUESTRIAN ACADEMY WP LTD  will have the right to cancel/terminate your REC EQUESTRIAN ACADEMY WP LTD  account with immediate effect without prior notice.

 

4. STORAGE, RETENTION AND DESTRUCTION OF INFORMATION

4.1 All Personal Information which you provide to REC EQUESTRIAN ACADEMY WP LTD will be held and/or stored securely and held for the purpose of education or employment purposes.
4.2 Your Personal Information will be stored electronically in a secure online database.
4.3 No data will be stored electronically out of the borders of South Africa.
4.4 In the event your Personal Information is no longer required, due to the fact that you no longer want to be associated with the academy,  at your written request such Personal Information will be removed from your REC EQUESTRIAN ACADEMY WP LTD  account database. Should you require REC EQUESTRIAN ACADEMY WP LTD  to keep your Personal Information for future education and employment opportunities, your Personal Information will safely and securely be archived for a period of 7 (seven) years, as per the requirements of the Companies Act, 71 of 2008, or longer, should this be required by any other law applicable in South Africa. Thereafter, all your Personal Information will be permanently destroyed.

 

5. RIGHT TO OBJECT

5.1 In terms of S11(3) of the POPI Act you have the right to object in the prescribed manner to REC EQUESTRIAN ACADEMY WP LTD for processing your Personal Information. On receipt of your objection REC EQUESTRIAN ACADEMY WP LTD will place a hold on any further processing until the cause of the objection has been resolved.

 

6. ACCURACY OF INFORMATION AND ONUS

6.1 POPI requires that all your supplied Personal Information and related details, are complete, accurate and up to date.
6.2 Whilst REC EQUESTRIAN ACADEMY WP LTD  will endeavour to ensure that your Personal Information that is saved and displayed is correct, it will be your responsibility to update your Personal Information, as and when is necessary.

 

7. SHARING OF INFORMATION

7.1 Your Personal Information will be stored electronically in a centralised online secure database in South Africa. The following persons or departments within REC EQUESTRIAN ACADEMY WP LTD  will have access, under strict confidentiality, to your Personal Information:
(a) Technical Staff: All technical and related technical roles within REC EQUESTRIAN ACADEMY WP LTD ;
(b) General Staff: Management, Practitioners, Government Departments (e.g. Department of Labour).

 

8. ACCESS TO THE INFORMATION BY THE DATA SUBJECT

8.1 You have the right at any time to ask REC EQUESTRIAN ACADEMY WP LTD  to provide you with:
(a) the details of any of your Personal Information which REC EQUESTRIAN ACADEMY WP LTD  holds on your behalf;
(b) the details as to what REC EQUESTRIAN ACADEMY WP LTD  has done with your Personal Information, provided that such request is made using the standard section 51 PAIA process.

 

9. COMPLAINTS

9.1 You have the right to address your complaints to us at info@recequestrianacademy.com

 

10. DIRECT MARKETING, ADVERTISING AND PROMOTIONAL ACTIVITIES

10.1 REC EQUESTRIAN ACADEMY WP LTD  will NOT use your Personal Information for the marketing and/or promotion of any news or services that do not pertain to you as a current student or past students without your express consent;

 

11. DECLARATION AND INFORMED CONSENT

11.1 I declare that all Personal Information supplied by myself to REC EQUESTRIAN ACADEMY WP LTD  for the purposes of education/employment, and educational  operational reasons, is accurate, up-to-date, is not misleading and that it is complete in all respects. I undertake to immediately advise REC EQUESTRIAN ACADEMY WP LTD  of any legal events or disputes pertaining to my Personal Information should any of these events occur.
11.2 I furthermore give REC EQUESTRIAN ACADEMY WP LTD  permission to process my Personal Information, as provided above for the purpose of education/employment, and acknowledge that I understand the purposes for which it is required and for which it will be used.
11.3 I furthermore agree that in the event I am in contravention or non-compliance of the Protection of Personal Information Act, I understand that REC EQUESTRIAN ACADEMY WP LTD  will have the right in terms of POPI to cancel/terminate my REC EQUESTRIAN ACADEMY WP LTD  account with immediate effect without any prior notice.
11.4 I also agree to not hold REC EQUESTRIAN ACADEMY WP LTD  liable in the event of legal action against myself for non-compliance of the Protection of Personal Information Act and REC EQUESTRIAN ACADEMY WP LTD  will not be held liable for any costs and/or legal costs that are incurred in the event of legal action against myself for non-compliance of the Protection of Personal Information Act.

 

12. CONTACTING US

12.1 REC EQUESTRIAN ACADEMY WP LTD welcomes any queries, comments or requests you may have.  Please do not hesitate to email us: info@recequestrianacademy.com

 

* We reserve our right to change or amend our POPI Agreement in accordance with South African legislation from time to time and the onus is on the user to keep abreast of all changes and or updates that may occur.